Committees For The Academic Year 2016-17


Name of the Committee

In-Charge  & Members

Duties and Responsibilities


Academic Committee

  • Ms. KRANTHI TGT (Maths)
  • Ms. SUDHA. G PRT 






�       To conduct monthly subject committee meetings after school hours as per the directions or at least once in a month

�       To plan the academic activities in a befitting manner

�       To implement all the academic programmes

�       Review the Question papers that are framed in the Vidyalaya

�       To ensure necessary directions are given to teachers to maintain high academic standards




Admission Committee



  • Mr. YUGARAJA. J PGT (Bio)









�        The committee shall be responsible for the preparation of the application forms cum brochure as per the latest admission guidelines and get the same printed incorporating the special  features of KV Raichur

�        Ensure that the application form is sold after collecting due amount and deposit the same on day-to-day basis in the office/ bank.

�        Ensure that the particulars of the applicants are entered in the computers without waiting for the last minute after careful scrutiny of the forms.

�        Prepare the Registration List, Master List and provisionally selected list and get the hard and soft copies for approval of the Chairman two days before the scheduled date for the display of the same.

�        They shall also maintain confidentiality of the registration process and maintain high integrity.

�        The committee should ensure that the admission details are uploaded in the website of the Vidyalaya



Audio-visual Committee




�        To maintain the stock of audio-visual equipment in the vidyalaya and add new equipment during the current year,

�        To ensure that necessary repair is done for the equipments.



Cleanliness & Security Committee




  • Mrs. Sushma Chandra, PRT (Music)



  • Mr. Kailasnath,

          Sub Staff




  • To ensure that the Vidyalaya is being maintained neat and clean.
  • To ensure that the vidyalaya is cleaned and be present till the cleaning is over on daily basis
  • To maintain necessary records are being maintained for the cleanliness of the Vidyalaya. 
  • To distribute the work among the cleaning staff and ensure that the cleaning materials as required for them are being maintained and issued to them for proper cleaning of the Vidyalaya.
  • To ensure that the cleaning staff are being supervised and work taken from them.
  • To report about the cleanliness of the Vidyalaya everyday in the morning before 9.00 AM and follow up if there are deficiencies.
  • To verify and submit the bills of conservancy contractor for payment along with certificate to the office.
  • To verify and check the cleaning material supplied by the contractor.


Co-curricular Activities

  •  Mr.G.RAMESH BABU PGT (Eng) (Secondary)
  • Mrs. Sushma Chandra, PRT(Music) - Primary


  • Members:

All the House Masters for Primary and  Secondary


  • To plan for the co-curricular activities in a befitting manner.
  • To ensure that all students are motivated to participate in the competitions
  • To ensure that all activities conducted are of desired standard.
  • To ensure that Morning Assembly programmes are conducted as per the KVS norms and to improve the standard of the Students 
  • To ensure that prizes are procured and distributed soon after the competitions are conducted.
  • To ensure that the common minimum programme is being conducted as per the KVS guidelines.
  • To celebrate all important days in a befitting by proper distribution of work.
  • To ensure that the children are made for inter-school competitions at the cluster level and selected from the beginning of the year.
  • To plan activities for the celebration of Baldiwas, during the current year our Vidyalaya would be hosting the same competitions





  • Mr. Sudhindra R K TGT (AE) Secondary
  • Ms. KRANTHI TGT (Maths)  
  • Mrs. Sushma chandra, Music Tr.- Primary


  • KVS/other agencies conducted Olympiads:
  • Mathematics
  • Green Olympiad, Cyber Olympiad, etc

     & Other competitions:

  • To ensure that there is fair participation of the students.
  • The necessary records in respect of these are maintained
  • The details of winners are uploaded in the website of the vidyalaya
  • The same is communicated and published in various forms


Computer & Website Updation Committee

  • (Comp.Instr) (CS) (PT)


  • All Department In-charges to provide information on latest events.


  • (Exam, CCA, Time-table, Committees, Science &SST Exhibitions , Office)


  • To ensure that the stock of computer laboratory is being maintained in proper order.
  • To maintain a record of the register of the use of the computer in the Vidyalaya.
  • To maintain the website of the Vidyalaya on day to day basis
  • To purchase and install all required software from genuine outlets.
  • To maintain records relating to the computer and the updation of the vidyalaya website once in a period of 10 days and positively by 2nd, 12th, & 22nd of every month.
  • To monitor the use of Computers and Internet by the students.
  • To ensure that all the teachers and students are allotted an ID in THINK.QUEST and they are guided to create pages in the THINK.QUEST
  • To check the computer laboratory and computers are maintained in clean state and ensure proper security of the computers in the Vidyalaya.
  • To maintain the stock of computers and the virus file duly updated
  • To ensure that the unwanted sites access is being blocked and the computers are being used productively for the purpose of education
  • To ensure that the computers not working are immediately attended to and necessary action for their repairs taken.
  • To plan for the expansion and development of ICT facilities in the Vidyalaya.
  • To ensure that the reports in respect of the computers are being sent to the Regional Office in time (ICT INFRASTRUCTURE)


Co-ordination of Arts & Crafts

  • Mr. Sudhindra RK TGT (AE) &    TGT (WET)


  • To plan for the Arts and Crafts by taking an interest bank.
  • To monitor the activities
  • To ensure that the coaches submit a daily report in the prescribed format.
  •  To certify their work for the purpose of making payment.










  • Ms. KRANTHI TGT (Maths)

�        To compile the class wise details of fees collected every month and to submit the report for the perusal of undersigned.

  • To ensure that the fee has been collected at correct rates and also to tally the same with the CS11 summary of daily cash collection.
  • To submit the report on or before 10th of every month.
  • To check the fee collected class-wise during fee collection months.



Discipline Committee

  • Mr.R V Manjunath, TGT PHE)


&All Class Teachers as members



  • To check for the discipline of the students 
  • To ensure that the students come to school in proper uniform
  • To minimise the late coming of the students to the Vidyalaya.
  • To ensure that there is proper discipline among the students while coming to the morning assembly and while going back to classes after the assembly
  • To ensure that the students assemble for lunch suitably and maintain discipline during the lunch.
  • To ensure that students disperse for their home after the day's work in a disciplined manner.
  • To utilise the student council for the purpose of ensuring better discipline




Gardening & Beautification Committee

  • Mr.YUGARAJA. J PGT (Bio)


All Scinece Teachers as Member



  • To ensure that the activities as suggested by the KVS for the Eco Club are being conducted.
  • To ensure that the members are registered for the club and the activities conducted.
  • The activities should start with Ban Plastics and Plant more trees from the month of April onwards



Editorial Board (School Magazine, Brochure, New Letter etc)


  • Mrs. Vidyashree PGT(Hindi)(PT)
  • Mr. M Joshi TGT(Skt)(PT)
  • To make children prepare class manuscript magazine
  • To keep a collection of photographs handy for publication in the vidyalaya magazine
  • To motivate children to write for the Vidyalaya magazine
  • To ensure that the E-Magazine scanned or photographed work of the children are published in the Website of the Vidyalaya
  • To ensure that the magazine is being printed and released by July 2011 without fail.
  • To ensure that the student editorial board is formed in the beginning of the year i.e., in the month of April and the work for magazine is started well in time.
  • To keep proper record of the work done



Examination Committee



  • Mr. RAMESH BABU PGT  Home Exam
  • Mrs VISHAKHA PRT Primary
  • Mr. Kailashnath Sub Staff


�        The committee shall be responsible for the preparation of examination calendar and circulate the same in time - before 1st April 2011.

�        The requirements for the conduct of the examination shall be ordered well in time planning for the entire academic year in two lots for the First Term and for the second term

�        The Question papers for any examination should be ready at least one week before the commencement of the examination.

�        All the teachers should be directed to set the question papers based on blue print and also the marking scheme should be submitted.

�        The Question papers shall be prepared manually and submitted for the approval of the subject committee and the same shall be computerised by the teachers and soft copy handed over well in time.

�        The examination duties shall be allotted systematically without any bias or favour.

�        The dates for the submission of the evaluated answer scripts shall be systematically y followed and the teachers in default shall be reported in time.

�        The analysis of the results of the examination should be done as per the KVS guidelines and handed over the undersigned within one week after the completion of the examination.

�        The plan for the CCE should be well communicated to the teachers, parents and the students.

�        Necessary training programme for the same shall be arranged in the second week of April 2011.

�        The progress report as per the KVS guidelines shall be prepared timely and distributed. Necessary records of the examination shall be kept handy for inspection any time by the Principal and the members of the inspection committee and also the Mentoring Principal when they visit the Vidyalaya.



Excursion/Adventure Club

  • Mr. Manjunath, TGT PHE
  • Yugaraja J PGT

  • To plan for educational tours to places of educational interest as per the Guidelines of the KVS
  • To plan for the primary level to nearby places of educational interest




First Aid


  • Mrs. Shushma C PRT               Priamry I/C
  • Mr. Manjunath, TGT PHE
  • Mrs. Surekha, TGT SST



�        To ensure that First Aid required for the Vidyalaya is procured and maintained in at least two places and necessary first aid given to the students as and when required.

�        To ensure that every class especially in primary has a first-aid kit.



Including Repair and maintenance


  • To maintain class-wise inventory of the Vidyalaya.
  • To report for damaged furniture
  • To ensure that the requirement of furniture for the Vidyalaya is presented in time and items procured
  • To ensure that the stock register is being maintained in a proper fashion and as per the new guidelines.
  • To identify the items for condemnation and also new furniture is procured by helping in the invitation of tenders / quotations
  •  To ensure that the furniture is being repaired as per the needs.


Games and Sports

  • Mr. Manjunath, TGT PHE



  • To ensure overall sports and games development in the vidyalaya
  • To prepare a calendar of activities for sports and submit the same before 1st week April 2011
  • To ensure that the necessary materials required for the vidyalaya are procured as per the norms and maintained.
  • To ensure that the competitions are being conducted for the different houses and prizes distributed in time.
  • To ensure that the materials required for the sports coaches are being issued.


Games and Sports Primary


�       To ensure that the sports and games activities are planned for the year for the different classes as per the latest guidelines and students practiced for the same .

  • To submit a calendar of activities before April 1st week and follow the same
  • To ensure that the competitions in the case of Primary are being conducted as per the requirement of KVS and the requirement of common minimum Programme attained.
  • To ensure that the prizes for the competitions are being distributed timely for the various competitions conducted.






NAEP/ Guidance and Counselling




�       To conduct the NAEP programme as per KVS guidelines.

�       Parent Advocacy programme April 2011.

  • Other activities to be completed before November 2011To ensure career guidance talk every week in the morning assembly
  • To arrange a career and guidance exhibition in the month of October 2011
  • To ensure that the necessary guidance lectures are being arranged for the students from IX onwards.
  • To ensure that the students requiring guidance as identified for, are being given guidance
  • To ensure that the guidance materials are being collected and displayed in a guidance corner in the Vidyalaya.


House Masters

And Associates

Shivaji House


Tagore House

Ambedkar House


Raman House


  • To conduct and co-ordinate assembly and other activities in CCA and sports
  • To develop a competitive spirit among the students.
  • To prepare the students for the different competitions
  • To conduct and co-ordinate assembly and other activities in CCA and sports
  • To develop a competitive spirit among the students
  • To prepare the students for the different competitions
  • To maintain the house notice boards (display boards) is maintained properly and the contents therein changed every month during the last week of the month so that fresh matters remain during the next month.




Library Committee


And all Subject Committee Conveners


Student Members as per KVS guidelines


  • To plan for the purchase of library books for Primary and Secondary 
  • To ensure that proper class library system exists in the Vidyalaya.
  • To ensure that library books are being used to an optimum extent.


Mathematics Lab/ Club

  •  Ms KRANTI

  • To form the Mathematics club in the month April 2011
  • To conduct the meetings of Mathematics club
  • To create an interest among the students in the subject of mathematics
  • To conduct lectures and seminars on mathematics.
  • To conduct workshops to prepare necessary mathematics models


Official Language

  • Mrs SRIVIDYA PGT (Hindi)

�        To help in implementing the official language

�        To ensure that all correspondence received in Hindi is replied in Hindi

�        To ensure that all name boards are having bilingual

�        All registers have the name in Hindi

�        All Files are having Hindi names as well

�        To ensure that the Vidyalaya website is having Hindi version as well before August 2011



  • To prepare a schedule for PTA.
  • To arrange and co-ordinate the parent teacher meetings.
  • To arrange for the executive committee meeting and to revive the same.
  • To maintain the records relating to the parent teacher meetings.






Purchase Committee





  • To co-ordinate all the purchases of the Vidyalaya.
  • To ensure that no excess purchases are made for the Vidyalaya
  • To monitor the purchases to be made for the Vidyalaya .
  • To ensure that proper records of the items purchased are being maintained.









Science Club

  • Mr. YUGARAJA J PGT(Bio.)


And Members of all Science Faculty

  • To ensure that an environment of science exists in the Vidyalaya and the activities are conducted.
  • To ensure that in the morning assembly in one day science related topics / experiments are shown to create an awareness of the children..
  • To motivate children to prepare exhibits for the Science Exhibition and to ensure that they are being prepared in time. 


Scouts & Guides

  • Ms. SUDHA G

  • To ensure that the Programme of activities are planned for the whole year in advance.
  • To ensure that the reports are being sent periodically
  • To ensure that the scouts, guides, cubs and bulbuls maintain proper records in respect of the scout activities.
  • To plan for various camps and testing programmes
  • To receive the guests/VIPs with coulour party


Student Health Check UP

  • Mr. Manjunath, TGT PHE


  • To ensure that student health check-up is conducted  twice a year (September and February)
  • To maintain necessary records related to all the students


RTI/RTE/ DEO/ Statistics


  • To provide all important statistics to all departments in respect of the students or teachers of the Vidyalaya to agencies such as NCERT, Sarvashikshaabhyan, Education Department, Scholarship authorities etc.
  • To maintain the vital statistics in the Principals Room
  • To provide information to the website committee and monitor these details are also available in the school website


Subject Committees

  • To plan for the work of the year and month effectively.
  • To plan for activity based teaching in the Vidyalaya.
  • To recommend for suitable remedial action to be taken for different students

To ensure that the academic problems faced by the teachers are solved.




SUPW / PA System / Photography

  • Mr. Sudhindra R K, TGT AE
  • To ensure that the PA System is maintained for the morning assembly and for all important functions.
  • To ensure that the important events of the Vidyalaya are being covered using digital photograph and uploaded into the website.


Teaching Aids/ CMP

  • Mrs. B. Surekha, TGT SST- Secondary


  • Mrs. Sushma chandra, Music Tr., PRT - Primary
  • To ensure that the stock of teaching aids is maintained.
  • To maintain that the same is issued to the staff as per their requirements.
  • To procure that necessary teaching aids are being maintained for the Vidyalaya for secondary and Primary for common minimum Programme.


Time-table Committee


  • Ms. Kranti TGT Maths
  • Mr. Sudhindra, TGT AE
  • Ms. Sudha G PRT






  • They are to ensure that the following tasks are completed on or before 28th March 2011 and submit the hard copies and soft copies of the time table taking into consideration the staff sanction for the academic year 2011-12 and also the classes sanctioned for the next academic year.
  • The committee is also responsible for the arrangement work on day to day basis
  • The committee is to ensure that the time-table is unbiased and ensure proper and work and rest for the teachers and students.
  • The committee shall ensure that no class is left free on any day by proper checking of the completed time table.
  • The committee shall also ensure that the teachers allotted arrangement work shall always engage the classes and no left remains vacant. The practice of self-study to be done away with.
  • The copies of the time-table shall be placed in the Principal's room, Office, Staff Room
  • The arrangement work shall be circulated timely daily by the sub-staff allotted in the committee and in the absence of the particular sub-staff alternative arrangement shall be made to circulate the same in time and display a copy in the notice board.
  • The copy of the circulated arrangement work shall be handed over to the Principal on daily basis and kept in a file.
  • The committee shall maintain the details of arrangement work given to the staff in an excel format and display the same on the last working day of every month for scrutiny.
  • To frame the time table and monitor the changes in the same.
  • To ensure that necessary arrangement is being in the absence of teachers and report of defaulters
  • To ensure that the class attendance is marked by the teachers in the absence of the regular teacher
  • To Prepare in addition to the teachers time table, time table for the Physics, Chemistry, Biology and Computer Laboratories
  • To also prepare the timetable for lab attendants
  • To display the time table in the Principal's room and the staff room for reference
  • To ensure that the class teacher are properly allocated and the alternative arrangements done in the event of the transfer of the teachers
  • To prepare the Assignment Time table and also make necessary arrangements for the conduct of FAs, Unit tests and other Examinations.
  • To redraft the time table after the coaching arrangements are over.


Maintenance & Repairs of School Building

  • Mr. Manjunath, TGT PHE
  • Mr. Yugaraja J







  • To ensure that periodical maintenance of school building and furniture is being attended to on need basis every month.
  • To invite quotations during April itself for the maintenance works of the school
  • To ensure that the carpentry works required for the Vidyalaya are being taken up on need basis by maintaining a register for the same.
  • To ensure that the proper materials needed for the cleaning of the Vidyalaya plant are planned and procured and supplied in time.


Maintenance and Repairs of Staff Quarters

  • Mr. Sudhindra TGT AE
  • Mr. Anil Kumar

  • To plan for the repairs to be taken up during the year in a befitting manner and ensure that the same is carried out as soon as the funds are received from the KVS
  • To invite quotations for the materials that may be needed for the maintenance of the quarters in time so that the work can be completed in time.
  • To ensure that the M&R for the year 2011 is planned and completed before September 2011






To form the integrity club in the month of April and organize the activities every month as per the instructions of KVS